Specialized Billing Services Dedicated to Clinical Research Sites

Clinical Research Billing

Clinical Research Billing is a service that we developed to support clinical research sites with invoicing and collections on industry-sponsored clinical trials. We work to get the site paid for all the work they do.


Site Financial Audits

Are you getting paid for all the procedures, visits and extras that you performed in the study you conducted in your site? Are you collecting invoiceable items? Most sites leave money uncollected – let us audit your trials to ensure nothing is left unpaid. We review the clinical trial agreement, the budget, payments and charts to find all procedure that can be invoiced. We work for clinical research sites and invoice sponsors on your behalf.

We get paid when you get paid!

CTMS Implementation and Management

We run a billing service for clinical research – we work with your Clinical Trial Management System (CTMS) to manage visit payments, extra procedures, billing and payment reconciliation. We review protocols, clinical trial agreements, and budgets to invoice all extras and then reconcile payments.

An optimized and up-to-date CTMS is the best way for a site to track all the financial detail in a clinical trial and also supports operations. Implementation is time-consuming and is best performed by experienced staff. If you do not have a CTMS or are running it sub-optimally, let us help you!

We are here to help you with your clinical research billing!

Clinical Trial Budget Negotiations

We support you with budget negotiations to ensure the site is paid fairly and all extra costs are included in the clinical trial agreement. We track visit payments and retainage, and then invoice for and collect the extras in the budget. The site receives the funds and we charge a percentage of funds received

Clinical Research Billing

Our goal is to support independent sites with financial and systems expertise. We have real site experience and we know the challenges that sites face. Sites need to get paid for all the work they do in order to operate efficiently. Medical staff should be focused on clinical research, not billing. We do not take up space in your site or require oversight; we understand protocols, CTAs/budgets, and have experience interacting with sponsors and CROs. We are more efficient and get better results. 

For advice on Medicare billing and coverage analysis, we can recommend experts for you to contact.                   





Let us audit your study payments (they audit you enough!)

to ensure that you are paid-in-full for all the work done

How many of those extra procedures are you doing free?

Have those unscheduled visits been invoiced?

Do you know how much you have in receivables?

What about retainage?

Independent sites deserve the same financial expertise that large networks enjoy

We run your CTMS, keep payments reconciled, invoice for extras and fees, and provide reports.
It takes a team to provide these services: we have experts in finance, systems, and billing.
We charge a percentage of gross receipts, so our interests are completely aligned.
There are no upfront or fixed costs. Our success depends on your success!

Is it time to modernize? Ready for eSource?

Yes, research is paper-based, but your financials need not be. We can also help with the transition to eSource. 


Research is all paper

When you track visits and procedures on paper, or even Excel, we have found that invoiceable items are missed, leaving money on the table. The busier you get, the more work you do free of charge. If the rate is in the CTA, the sponsor is willing to pay for it. Let us help you manage in order to collect it. 


A system pulls all the information together

There is a lot of heavy lifting to install a system, which is why we are here to help. We have the experience, expertise and manpower to get it done right. If your CTMS has been neglected or mismanaged, we can take over, clean it up, and run it for you – all from off-site.


Then we run your billing and your CTMS

Using your CTMS, we will run your billing for you. Because we get paid a percentage of what you get paid, and not until you get paid, our objectives are the same. The site benefits from a functional operating system, searchable patient database, visit tracking, calendars, and workload oversight, allowing better management. 

Accounts Receivable Reporting

We will provide reports detailing invoices submitted for payment as well as work completed that has not been paid. This gives the site an expectation of pending receipts.

Accrual Accounting

The visits reports will allow conversion to accrual accounting and the generation of financial statements. Presenting accrual accounting is important when requesting bank financing or determining a valuation for investors.

Patient Database

Using a CTMS will result in a patient database. You can build a database of patients that will be available for recruitment, ease your feasibility studies, and enhance the value of your site.

Look No Further. Get Started Today


We are dedicated exclusively to billing for clinical research